7 reasons to adopt Dynamics 365 Business Central Project Management
A couple of years ago, I realized that the state of my office was out of control. Lists, Post-its, piles of budget tables, and files, more or less organized, had taken over all the free space in my office: from the filing cabinets to the window. And honestly, I thought that this was my somewhat chaotic way of managing my projects.
I would reassure myself that it was working and that I rarely forgot details. But my head was always full of information, I spent my time taking mental notes of important details, and I would even wake up in the middle of the night realizing that I had forgotten to do something. To say the least, the chaos was not only in my office, and I was exhausted.
It was at this moment that I told myself there must be a technological solution to this problem. At that time, Microsoft Dynamics NAV was just launching on the market. The Microsoft product has evolved quite a bit and it is now Dynamics 365 Business Central. To help you understand Dynamics 365 Business Central Project Management and why you should adopt it, I have prepared a little list of 7 reasons to add this software to your routine.
First, what is Business Central?
As I was saying, Business Central comes from Dynamics NAV, a Microsoft ERP. In the last few years, Microsoft has tried to gather all of its products under the same banner: Dynamics 365. By combining ERP and CRM, the Microsoft clients have access to a wide range of modules and functions that help them manage their company in a coherent and efficient way.
You can find all your data under the same space and you can easily collaborate on different projects with other departments from your company. And for the project management, having a software as complete as this one will offer you the possibility to coordinate everything from the same place: forget the Post-its, the budget sheets that fly at each movement, and the filing cabinets filled with papers.
In Business Central, you can perform common tasks linked to project management, like creating tasks, finding information for establishing a budget, producing data to evaluate the progression of your project or planning the use of resources.
Dynamics 365 Business Central is an undeniable ally to help you manage your projects without forgetting any details or losing important information. In fact, it gathers all the data that you need, and you can access it in just a few seconds.
Why should you choose Business Central? Here are 7 famous functions that will convince you to forget your office’s chaos.
Reason #1 to adopt Dynamics 365 Business Central Project Management: the jobs
First, you have to know that in your Dynamics 365 Business Central Project Management the jobs are a must have, an essential in your daily work. They are the cornerstone to almost everything that you will do with your project manager.
The jobs are in fact all the action to take for each of your projects. You can create them, assign them to a colleague, and plan them. Business Central Project Management even allows you to interact with those jobs by allocating the resources, integrating them into the planning and your timesheets, or even recording the purchase of supplies to do said job.
Each job will be linked to a job journal that will have a structured planning line and details of the resources, articles, and expenses needed for. its delivery. Say goodbye to Post-its and to-do lists, which can be lost, and the generalized chaos of a pile of files on a desk. Amazing, no?
Reason #2 to adopt Dynamics 365 Business Central Project Management: the timesheets
The Dynamics 365 Business Central Project Management timesheets allow you to plan the jobs in a specific time period or a number of weeks. Besides giving you a hand with the accounting, it will be useful for the management of your resources or to better follow your project’s progression.
Business Central Project Management even allows you to copy the planning lines directly into your timesheets to optimize your time and guarantee accurate data. Finally, the timesheets can be approved by an admin to ease your job management. This is the kind of function which helps avoid infinite email exchanges with your accounting team and makes life a little easier for everybody.
Reason #3 to adopt Dynamics 365 Business Central Project Management: the budget
Dynamics 365 Business Central allows you to really manage your projects because it offers you, aside from the timesheets and jobs, a way to follow the usage of allocated resources for a job or a project.
This way, Dynamics 365 Business Central Project Management allows you to allocate a budget for each job. This budget can include many lines and details or can be a little summary: in any case, you will have the ability to follow the progression and compare your estimate with the real cost.
Forget cost overrun and allow your accountant to breath a bit!
Reason #4 to adopt Dynamics 365 Business Central Project Management: the resource usage
The same way you can allocate a budget to each job, it is possible with Dynamics 365 Business Central Project Management to allocate one or many resources for the completion of the project.
This function also lets you record the usage of each resource in the job journal to follow costs, prices, and the type of work that has been done for each job. Besides, Business Central Project Management offers you the possibility to adjust prices as you go, whether it’s for numerous resources or only one. We love its flexibility and efficiency!
The same way that you can record the resource usage, it’s possible to buy inventory or invoice it for each job.
Reason #5 to adopt Dynamics 365 Business Central Project Management: job progression monitoring
It can be difficult to follow each project and avoid confusion of your budgets or financial states. Dynamics 365 Business Central Project Management offers you the possibility to publish the materials and resources used for each ongoing job, even if it’s not completed or you haven’t invoiced it to your client.
That way, you can estimate the financial value of each task in your General Ledger while letting your team work on your current projects. There you will have the insurance of financial statements that are accurate at any time.
Reason #6 to adopt Dynamics 365 Business Central Project Management: the WIP method
Obviously, to follow the progression of your jobs that closely, you will need a very important function for Dynamics 365 Business Central Project Management: the WIP method (Work in Progress). In fact, the WIP method is a calculation that allows you to estimate the financial value of your projects without necessarily having to wait to invoice or complete the projects.
In Dynamics 365 Business Central Project Management, you can calculate the WIP according to cost value, cost of sales, sales value, the percentage of completion, recognized costs, and the completed contract. We have to note that the WIP can be calculated as many times as you want and is not automatically reported in the General Ledger.
Reason #7 to adopt Dynamics 365 Business Central Project Management: invoice jobs
Finally, the invoice is often the moment that concludes a project. To better support you in this last step, Dynamics 365 Business Central Project Management has decided to offer you a flexible and optimized function.
With this function, you can record costs for resource usage, materials, and purchases related to jobs in the journal. And after that, it is possible to invoice the complete project from the jobs lines or to simply send an invoice that will include the billable lines, which you will have chosen in the planning lines.
You will also have the ability to send invoices per period according to your invoice previsions or to send a global invoice at the end of the project. As you can see, Dynamics 365 Business Central Project Management offers you great flexibility to better suit your needs.
As you can see, project management doesn’t have to be chaos or a source of unexpected stress like it was on my desk. It is possible, whether it’s with Dynamics 365 Business Central Project Management or Dynamics NAV Project Management, to use technology to optimize your process, make sure to have the right data at any time, and follow your budget. Don’t hesitate to contact one of our experts to better understand how Dynamics 365 Business Central Project Management can help you deliver better projects.
Feel free to contact one of our experts to better understand how Dynamics 365 Business Central Project Management can help you deliver better projects.