What is Continia Document Capture in Business Central?

Managing invoices manually is one of the most time-consuming and error-prone tasks in business finance. For many small and mid-sized organizations, accounting teams still spend hours entering invoice data by hand, chasing approvals, and archiving documents for compliance. This leads to bottlenecks in accounts payable, higher operational costs, and frustrated vendors waiting for delayed payments.

As businesses grow, these inefficiencies multiply. An organization processing a few dozen invoices a week might get by with manual systems, but once the volume climbs into the hundreds or thousands, the risks of mistakes, late payments, and compliance issues become overwhelming.

This is where automation becomes essential. Companies using Microsoft Dynamics 365 Business Central can extend their ERP with Continia Document Capture, a powerful add-on that automates invoice capture, processing, approval, and archiving. It eliminates paper-based tasks and creates a streamlined digital workflow.

What is Continia Document Capture used for in Business Central?

Continia Document Capture is an integrated solution for Microsoft Dynamics 365 Business Centralthat automates the accounts payable process. It uses advanced OCR (optical character recognition) to scan and read invoices and other documents, pulling out key details like vendor names, invoice numbers, dates, and amounts.

Instead of accounting staff spending time on manual data entry, Continia automatically imports and processes invoices directly in Business Central. It supports:

• Supplier invoices from automated vendor payments (PDF, paper, or email).
• Credit memos.
• Purchase orders.
• Contracts and supporting documentation.

Because it’s built for Business Central, Continia works seamlessly with existing modules, meaning invoices captured can flow into EFT paymentsand financial reporting without duplicate data entry.

How does Continia Document Capture work step-by-step?

The strength of Continia Document Capture lies in its end-to-end automation. Here’s how it works:

1. Invoice capture

• Invoices arrive by email, PDF, or scanned documents.
• Continia automatically detects and imports them into Business Central.

2. OCR data extraction

• The built-in OCR engine reads vendor details, amounts, dates, and line items.
• Data is automatically matched with vendor records in Business Central.

3. Validation

• The system checks the invoice against existing purchase orders.
• Discrepancies are flagged, reducing errors and fraud risks.

4. Approval workflows

• Invoices are routed automatically to the right approvers.
• Approvals can happen directly inside Business Central, ensuring visibility and accountability.

5. Posting & payment

• Approved invoices are posted in Business Central.
• They are then queued for EFT payments, closing the loop between invoice capture and payment processing.

6. Archiving

• Once processed, invoices are archived for compliance.
• With Gestisoft’s SharePoint Integration, Continia Document Capture is fully compatible with SharePoint, ensuring supplier documents are automatically stored outside Business Central for structured, centralized access.

This workflow takes what used to be hours of manual handling and compresses it into an efficient, largely hands-off process.

What are the key features of Continia Document Capture?

Organizations using Continia Document Capture in Business Central gain access to a rich set of features designed to eliminate repetitive tasks:

• OCR invoice scanning – reads both paper and digital invoices with high accuracy.
• Automatic PO matching – links invoices to existing purchase orders, minimizing reconciliation work.
• Approval workflows – route documents to the right team members for sign-off.
• Vendor templates – store invoice formats for recurring suppliers, speeding up processing.
• Audit trail & compliance support – every step is logged, ensuring regulatory requirements are met.
• Integration with SharePoint – processed invoices and supporting documents are automatically archived into SharePoint libraries.
• EFT-ready postings – invoices are prepared for seamless electronic funds transfer payments.

Each feature addresses a key inefficiency in traditional invoice processing.

What are the benefits of using Continia Document Capture?

Adopting Continia Document Capture offers significant advantages:

• Time savings – automation reduces manual data entry and document handling.
• Lower costs – cuts expenses tied to paper invoices, postage, and labor.
• Accuracy – OCR and validation prevent human errors and duplicate payments.
• Compliance readiness – structured archiving supports audits and regulatory requirements.
• Productivity gains – accounting staff can focus on financial planning and analysis.
• Scalability – handles growing invoice volumes without additional headcount.
• Faster payments – invoices move more quickly through approval workflows and into EFT payment runs.

For SMBs, these benefits translate into stronger vendor relationships, healthier cash flow, and a more efficient finance department.

How does Continia Document Capture integrate with SharePoint and EFT payments?

One of the unique strengths of Gestisoft’s offering is the combination of Continia Document Capture + SharePoint Integration + EFT payments.

• SharePoint Integration: Invoices captured by Continia are automatically archived in SharePoint. This offloads storage from Business Central, improves document organization, and makes retrieval easy for compliance and audits
• EFT Payments: Once invoices are approved, they flow directly into EFT payment runs. Businesses can pay vendors electronically, saving time and eliminating the costs and risks of paper checks.

This creates a complete procure-to-pay cycle:
Invoice capture → Approval → EFT payment → Archiving in SharePoint.

It’s not just invoice automation — it’s a full digital finance transformation.

Why choose Gestisoft for Continia Document Capture implementation?

While Continia Document Capture is a powerful tool, successful implementation requires expertise. That’s where Gestisoft comes in:

• Certified Microsoft Dynamics partner with deep Business Central experience.
• Proven track record integrating add-ons like Continia, EFT payments, and SharePoint.
• Tailored deployment for SMBs and industries with regulatory compliance needs.
• Ongoing support to ensure the system evolves with your business.

With Gestisoft, companies get more than software — they get a trusted partner who ensures maximum value from Business Central.

What is the future of document capture in Business Central?

The world of AP automation continues to evolve. Future trends include:

• AI-powered OCR – improving accuracy with machine learning.
• Predictive invoice categorization – systems that anticipate coding and approvals.
• Deeper integration with AP automation – linking to expense management and forecasting tools.
• Cloud-first compliance – tighter integration with governance and audit systems.

For businesses adopting Continia Document Capture today, these innovations will be built on a strong foundation of automation and efficiency.

Conclusion – is Continia Document Capture right for your business?

Manual invoice management is no longer sustainable. Continia Document Capture in Business Central offers a modern, automated approach that saves time, reduces costs, and supports compliance.

When combined with SharePoint integration and EFT payments, businesses gain a full procure-to-pay automation cycle — from invoice receipt to payment to archiving.

At Gestisoft, we help organizations implement Continia Document Capture and unlock the benefits of true financial automation. If you’re ready to streamline your accounts payable, contact our experts today.