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Tech Insights 7 min read

The benefits of ERP Software on the Cloud

We often talk about the difference between an ERP on the cloud and one on-site, and frankly, I sometimes have the impression that we are losing sight of many of the benefits of choosing the cloud.

While implementing an ERP on site is better for some enterprises, you should know that choosing the Cloud can sometimes double the benefits of a resource planning software.

And if you don’t know the advantages of adopting an ERP in your enterprise, don’t panic. We have prepared an article in two parts where we first talk about the benefits of an ERP for your business, and then we talk about the reasons that make the cloud so interesting in comparison to on site ERP.

So let’s see our 6 reasons to adopt an enterprise resource planning software, and 5 advantages that make the cloud a solution that’s so popular.

First, why adopt an ERP in your company?

Before even talk about the reasons that make the ERP on the cloud so interesting for businesses, it’s essential to really understand how an ERP can have a positive impact in organisations.

Since it’s an integrated software that offers complete solutions that can be adapted to unique process in your company, its needs and its goals, we have to say that an ERP already has a bit of an advantage. And frankly, it’s like an ally that supports you through every step of your and your employee’s day.

So we have gathered 6 big reasons that make an ERP the ultimate tool for all companies wanting to stay competitive, productive, and profitable.

The advantages of an ERP: the optimisation of management processes

In enterprise, you have to constantly look, approve, exchange, and double check the information linked to your finances, manufacturing, inventory and even client accounts. And we have to say, not a lot of our employees have the time to look in files to find the exact data and double check it with a colleague before returning to the project they were working on to complete their tasks. Do you have chills?

This is why an ERP can help you find all the information about your management process within the same database. So, an ERP will help you visualize when an order will be delivered without having to estimate the time that materials will be delivered and find your client’s file.

The advantage of an ERP: the integry and unity of the information system

So, by gathering all your processes into the same interface, you facilitate the visualisation of information. Sure enough, everything can be accessed in one click and everything you look for can be found efficiently in a couple of seconds.

An ERP allows you to gather all the information under an integrated and unique system that reduces the number of errors, also facilitates the communication between both you and your clients, and you and your team.

With all the information being present in the same place, it’s far easier to find the right data amongst all the files, to share insightful analysis, build reports in collaboration with other team members, and even quickly answer pressing questions of customer service.

The advantage of an ERP: the coherence and homogeneity of information

Obviously, with an integrated and centralised information system, it goes without saying that the risk of doubles or errors has drastically reduced. This is because an ERP works to keep your data in a uniform and coherent way that enables you to save a maximum of time and to ease your processes.

And this is without talking about the fact that your ERP will protect you from numerous mistakes in security norms and the confidentiality of information by centralising the sensible data at a unique place where doubles, copies, falsification, and even the controlled access are prevented with a secure identification system.

The advantage of an ERP: improved productivity

So as you can see, your ERP is a real ally for your productivity due to its centralised database, but it offers you so much more to support you in your daily life:

  • Automate certain redundant tasks (invoice, sales, reports)
  • Collaborative environment
  • Global vision of the process
  • Automate inventory and supply
  • Analysis of good practice with the information in the business reports
  • Quicker customer service

So an ERP allows you to automate part of the process and ease the other ones to free your employees from heavy, redundant and even useless tasks. By having a workforce ready to dedicate its time to tasks that are crucial to your advancement while the software takes the relay on other things, it’s far easier to reach your manufacturing goals or even exceed expectations.

The advantage of an ERP: a centralised control of the enterprise

By integrating an ERP into every process of your company and in the daily life of your team, the ERP offers a complete vision of your business, a quick 360 on all the activity spheres to understand what is restraining you from your productivity in an instant.

The advantage of an ERP: an aid to make quick decisions

Besides offering a complete vision of your enterprise, the ERP usually includes all the tools to create automatic reports or even offer you useful information on the right decision to make for your enterprise.

With an ERP like Dynamics NAV you get a function like Power BI that gives you tools, infomation, reports and insightful analysis on every spheres of your enterprise to better shed light on the right answer. That way, by benefiting from the business intelligence of Microsoft, you have the power of statistics and a complete view on your enterprise to make the right choices.

5 reasons to adopt an ERP on the Cloud

With the arrival of Microsoft Dynamics 365 Business Central, we really hope we have more occasions to talk about the interest of having an ERP hosted on the cloud instead of on site.

Because we can never say it enough: an ERP on the Cloud includes a lot of benefits for you and your company. Besides offering a powerful tool that will integrate all the information and processes into the same place, an ERP on the cloud will enable you to benefit from a wide range of additional advantages. So here’s why we believe that hosting your solution on the cloud can make all the difference:

Advantage #1 of adopting an ERP on the Cloud: improve your performance

We have to say it, an ERP is a heavy solution that takes a lot of space in a computational infrastructure. If you host it on site, there’s a significant chance that you’ll need to add equipment so your network can work seamlessly.

By freeing your server and infrastructure of the weight of a software that complex and heavy, the advantage of adopting an ERP on the cloud is to exploit your computing power and resources to do work easily. That way, they’ll be much more efficient.

Advantage #2 of adopting an ERP on the Cloud: ensure the security of information

I know for a fact that for many enterprises, the cloud is a solution that scares them, and is a bit of an interrogation about data security. But if you choose wisely, the cloud can in fact be an ally to double the security surrounding your data.

Some clouds are equipped with strict regulations on security and data confidentiality that satisfies the highest certifications and norms like ISO 270001 or FedRAMP. So, it can enable you to save your data on the cloud without worrying, even if you have to work under strict constraint, and you have to answer to complex regulations.

Besides, some clouds even offer you modules that allow you to monitor your system and ensure its security over time. So we can say that besides giving you access to really high security parameters inside your ERP, the cloud gives you the advantage of doubling the security surrounding your informations that is stored and exchanged within the software.

Advantage #3 of adopting an ERP on the Cloud: save money

You have to know that with the cloud, you only pay for what you use. No need to buy physical equipment, improve your computational infrastructure or even buy heavy and pricey systems to support your ERP. The cloud handles all of that with cutting-edge technology offered at a flexible price.

The ERP on the Cloud offers you the advantage eliminating all of that from your budget to make space for a formula better adapted to your needs and capacities.

Advantage #4 of adopting an ERP on the Cloud: a solution that can be adapted to your growth

Without physical infrastructure to improve or manage, it’s far easier for your company to have a system that follows your evolution. With the Cloud, you only need to call your ERP partner to change plans and improve or reduce your stock needs.

No need to plan your expansion around the imposing cost of an update of your computational infrastructure, the cloud can be adapted easily and quickly. It’s the same thing for seasonal enterprises that experience calmer periods: with the cloud it’s possible to reduce the financial load of your system when revenues are lower.

So an ERP on the cloud has the advantage of truly following you where you are going without worries.

Advantage #5 of adopting an ERP on the Cloud: a mobile application

This program is not to be taken like an application you download on your cell phone, but literally as an ERP that can be accessed anywhere at any time because it’s hosted on the cloud.

So it allows you to have teams working in the field that use the ERP or it gives you the possibility to work remotely more easily when you have to be on the road or in meetings with clients.

The cloud gives you the advantage having an ERP that travels with you and your team and that extends its power through the walls of your company. Amazing, no?

To Conclude

That way, an ERP on the cloud is a bit like having the advantage of combining the best of what technology has to offer to create a secure, customizable, and powerful solution for your company. Besides helping you respect your budget, an ERP on the cloud offers security, peace of mind, efficiency, and it enables you to have a tool in hand that follows your growth and your evolution.

There is no shortage of advantages when choosing  ERP Cloud software, while limiting as many errors as possible along the way.

Need help with your ERP software implementation? Chat with one of our experts!

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January 20, 2021 by Frédéric Charest VP of Marketing

Data-driven Growth Marketer with a Passion for SEO - Driving Results through Analytics and Optimization